Road to GatherUs v1.0

As a Community Lead I want visitors to be walked through their survey answers again when it has been a while since they last updated them So that the data in my community dashboards stays accurate without me chasing people manually. Description Profiles go stale. People change jobs, roles and interests, but they rarely go back to update their answers on their own. This feature catches them at the moments we already have their attention: registration and check-in. Both sit in front of the live event space, so every visitor passes through one of them. The Community Lead sets a threshold in days. When a visitor registers or checks in and their survey answers were last updated more than that many days ago, they see a short intro screen and are then taken through the survey. Every question is prepopulated with their existing answer where one exists, so for most people this is a quick scroll and a tap on Save. Intro screen copy Your profile was last updated on {date}. Have a quick look and make sure your answers are still up to date. We use this to match you with the right people and to make sure we’re creating the impact we’re here for. One action: Review my answers. No skip and no snooze. A Community Lead who wants to pause the reminder for a busy night sets the threshold to 0. Scope “Last updated” refers only to survey answers (custom registration questions and standard profile fields that feed the dashboards). It does not reset on name changes, email changes, toggling public/hidden profile, or other account settings. Saving the survey counts as an update, even if nothing was changed. Acceptance criteria Community Lead can set the threshold in days in the community settings. Default for new communities is 365 days. Empty or 0 disables the reminder. The last-updated date is stored per visitor per community and changes only when the survey is saved. On registration and on check-in (QR self check-in and kiosk), if today minus last-updated date is greater than the threshold, the intro screen is shown before the flow continues. The intro screen shows the actual last-updated date in the visitor’s locale format. “Review my answers” opens the current survey for that community with every question prefilled from the visitor’s stored answers. Questions added since their last update appear empty. Answers to questions that no longer exist are not shown. Required questions behave as they do in normal registration: the visitor cannot save without answering them. Saving sets last-updated to today and returns the visitor to the original flow (check-in completes, badge prints). First-time visitors with no survey answers yet are never shown the reminder; they go through normal registration. A visitor is taken through the review at most once per event, even if they check in to multiple sessions that night. Changing the threshold applies to future registrations and check-ins only; nobody is prompted retroactively. Setting it to 0 takes effect immediately. The matching line adapts to the community’s settings: when match making is off, the second paragraph reads “We use this to make sure we’re creating the impact we’re here for.”

Problem: In email newsletters on MailChimp, we often feature multiple speaker headshots to promote the upcoming Thursday Gathering. Currently, it's not possible to link each speaker's headshot to their individual profile on GatherUs. Requested Feature: Allow each speaker headshot in email newsletters to have its own unique URL, so each image can link directly to that speaker's profile page on GatherUs. Benefit: This would provide recipients with an easier way to learn about individual speakers, improve the user experience and help increase click-through rates (CTR) from the newsletter to the event and speaker pages.

When creating a new session under the 'Upcoming Sessions' section, specifically within the 'Event' dropdown field, it would be much more user-friendly if the list only displayed events that are upcoming and have not yet taken place. Currently, past events also appear in the dropdown, which makes it harder and more time-consuming to locate the correct future event. Filtering the list to only show active/upcoming events would make the selection process cleaner, quicker and easier for users creating new sessions.

As a GatherUs attendee, I want to save the profiles I scan directly to a dedicated list within the app, So that I can easily reference and follow up with the people I’ve met without needing to re-scan their QR codes or search for them manually. Acceptance Criteria To consider this feature "Done," it must meet the following requirements: Save Action When a user views another person's profile after a scan, a prominent "Save to Contacts" (or similar icon/button) must be visible. Once clicked, the app should provide immediate visual feedback (e.g., the button changes to "Saved" or a success toast message appears). The "My Connections" Tab A new tab or section titled "My Connections" (or "Saved Contacts") must be accessible from the main navigation menu. List Interaction Tapping a name in the "My Connections" list must open that person's full profile. Users must have the ability to remove a connection from their list if they no longer wish to store it. Additionally to the usually profile, a saved contact should have a date on when they connected, and what event they were at.

The visit number is a very Venture Café specific methodology, but might be a bit unclear for a whole new community. Rather we would like to create a tiered system that keeps the functionality of the numbers, but makes it easier to for other visitors to understand. Instead of showing the exact number, we will split the visits into tiers which earns a badge. We want the Community Leaders/Admins to be able to customize images and tier names, but not the numbers when they are reached. The tiers: 1 New Comer 2 3+ Explorer 5+ 10+ Regular 15+ 20+ 25+ Quarter Legend 30+ 35+ 40+ 45+ 50+ Half Legend 55+ 60+ 65+ 70+ 75+ Three-Quarter Legend 80+ 85+ 90+ 95+ 100+ Legend - Centurion Club 25+ We will provide a standard nice badge for each of these.

This update is here to give a clearer overview on the settings, progress and relationship between records.

There might be scenarios where visitors simply log into their account and get access to their QR code, rather than checkin into an event. How can we make sure that that person doesn't get a drink.

As a: community member or visitor I want: to search across all public information in GatherUs So that: I can quickly find events, sessions, partners, speakers, and other relevant content without browsing through multiple pages ACCEPTANCE CRITERIA Core Functionality: •⁠ ⁠Search bar prominently displayed in header with global visibility •⁠ ⁠Single search field that queries across all public content types •⁠ ⁠Real-time search suggestions as user types (autocomplete) Search Scope: •⁠ ⁠Search across: •⁠ ⁠Events (title, description, date, location, tags) •⁠ ⁠Sessions (title, description, speaker names, topics) •⁠ ⁠Partners (organization name, description, industries) •⁠ ⁠Speakers (name, bio, expertise areas, events they're speaking at) •⁠ ⁠Any other public content (blog posts, announcements, resources) Search Results: •⁠ ⁠Display results grouped by content type with badges/sorting •⁠ ⁠Show relevance ranking (matches in title > description > tags) •⁠ ⁠Highlight search terms in results •⁠ ⁠Provide 3-5 results per category initially, with "view more" options Filtering & Sorting: •⁠ ⁠Filter by: content type, date range, location, tags/categories •⁠ ⁠Sort by: relevance, date (newest/oldest), popularity •⁠ ⁠Applied filters visible and easy to remove UX Requirements: •⁠ ⁠Search functionality accessible via keyboard shortcut (Ctrl/Cmd + K) •⁠ ⁠Empty state shows popular searches and trending content •⁠ ⁠No results state provides helpful suggestions •⁠ ⁠Mobile-responsive design

As a: Community Manager I want to: send event invitations to all or specific segments of my community based on demographic data So that: I can increase event attendance by reaching the most relevant people ACCEPTANCE CRITERIA: Basic Event Invitation ✓ Invite all community members with one click ✓ Include Custom Message ✓ Include Custom Subject ✓ Include event details: title, description, date/time, location, RSVP deadline ✓ Members can RSVP (Yes/No) from invitation ✓ Notifications in inbox/feed Demographic Filtering ✓ Filter by: Visit number, Location, Questionnaire data ✓ Multiple filters can be combined ✓ Save filter presets for re-use Preview Audience ✓ See how many people match filters before sending ✓ Real-time count updates when adjusting filters ✓ Breakdown of audience demographics Delivery & Notifications ✓ Prepare for In-app, email, push (based on user preferences) ✓ Multi-language support ✓ Schedule for future delivery RSVP Tracking ✓ Dashboard: Sent / Opened / RSVP Yes / Maybe / No / No Response ✓ Send reminders to non-responders ✓ Send updates to existing RSVPs Analytics ✓ Open rate, response rate, acceptance rate ✓ Demographic breakdown of RSVPs ✓ Compare targeted vs blanket invitations ✓ Export RSVP list TECHNICAL NOTES: •⁠ ⁠Only Community Managers/Admins can send •⁠ ⁠Members must opt-in for invitations •⁠ ⁠GDPR compliant (opt-out available) •⁠ ⁠Batch sending for large communities

We would like there to be conditional steps in the survey questionnaire when people create an account (or specific event/session questions). For example, the What stage is your business in will only show to people who answered that they were a startup in the previous step.